eNVD Field Trial - Frequently Asked Questions

What is an eNVD?

‘eNVD’ stands for ‘electronic National Vendor Declaration’. An eNVD is an electronic version of the current paper National Vendor Declaration document.

What is the eNVD field trial?

The eNVD field trial is a series of tests, coordinated by MLA, to trial the eNVD system within a fully commercial environment, and across a range of market segments, supply chains and operational scenarios.

The eNVD field trial aims to demonstrate the accuracy and effectiveness of the business rules, data standards, and license agreements, and to identify any system refinements that should be implemented prior to system roll-out.

Who is running the field trial?

MLA will be planning and coordinating the field trial, in consultation with participating third party software providers.

Participating software providers will be carrying out the trial with their customer base, obtaining information on upcoming animal movements, and providing their customers with the necessary software support and training.

During the field trial, MLA will provide regular reports back to SAFEMEAT on field trial outcomes.

Based on the field trial outcomes, SAFEMEAT will make the final decisions regarding the broader roll-out of the eNVD system.

How will the eNVD field trial work?

An eNVD trial-licensed software provider may contact you to ask if you would like to participate in the trial.

If you are interested in participating in the trial, the provider will help you get started with the software and provide you with any necessary setup, training and support.

The trial-licensed provider will work with you and MLA to test the eNVD system with actual livestock movements. Based on these tests, MLA will review and assess any issues or improvement opportunities arising from the tests.

How will I know if the software provider is licensed for the trial?

To be licensed for the trial, a software provider must sign a license agreement with MLA. This agreement will ensure the provider meets the minimum functional, support and reporting requirements that MLA has set for providers to participate in the trial. Only trial-licensed providers are able to connect to the eNVD system to submit and retrieve eNVDs.

If you are unsure whether a software provider is licensed for the trial, please contact the MLA eNVD trial coordinator, Daniel Meehan on 0419 652 617 and envdsupport@mla.com.au.

What will I be required to do if I decide to participate in the field trial?

The provider will be in touch with you to understand when you may be looking to send or receive consignments of animals.

During the trial, you will be using eNVD software to create, submit and retrieve eNVDs, in place of paper NVDs. You will not be required to submit both an eNVD and paper NVD concurrently for the same consignment.

If required, the provider will be able to show you how to create, submit or retrieve eNVDs in their software system.

MLA may contact you during the trial to ask you for your feedback on your experience so far with eNVDs and the software being used.

Who do I contact if I need help during the field trial?

Please contact the software provider if you need help with their software or if you are looking to provide information on upcoming movements.

If you have general enquiries about the trial, please contact the MLA eNVD trial coordinator, Daniel Meehan on 0419 652 617 and envdsupport@mla.com.au.

How long will the field trial run for?

The initial target period to conduct field trials is between October and December 2015.

Where will the field trial be run?

MLA is working with a number of software providers to conduct a national field trial across a range of supply chains and market segments within Australia.

What are the key benefits of the eNVD system compared with a paper NVD system?

Having a national eNVD system in place will:

 Reduce the cost of reprocessing inaccurate or incomplete paper NVDs at saleyards, feedlots and processors.

 Enable producers to have access to the latest versions of vendor declarations to meet market requirements.

 Improve industry integrity and traceability of vendor declarations and animal movements.

 Reduce the time taken to complete an NVD, without having to complete the form in triplicate.

 Remove the logistical issue of storing and retrieving old paper NVDs.

Will training be provided?

The provider of the software you are using during the trials will be able to assist you with your training needs.

How will I access an eNVD?

To access eNVDs, you will need software that has been licensed for the eNVD trial. Using this software you will be able to retrieve all eNVDs that you have submitted or that have been addressed to your property.

Will I need to use a paper-based NVD during the field trial?

No. We have received endorsement from SAFEMEAT, State & Commonwealth jurisdictions, state-based food authorities and the LPA program to use eNVDs during the field trial.

How will waybills be handled for eNVDs?

For states that require waybills to be completed, transporters will need to complete the waybill section of the eNVD (either using the consignor’s eNVD software/device or if available, using the transporter’s own software/device).

What happens if I can’t submit my eNVD due to software malfunction or unavailability during the field trial?

In the unlikely event that you are unable to submit an eNVD due to software malfunction or software unavailability during the trial, please inform the software provider immediately. If the issue cannot be resolved promptly by the provider and you need to consign stock at that point, please use a paper NVD or eDEC instead to avoid any hold ups.

Software providers will report to MLA any malfunctions with their software during the trial. Critical malfunctions that prevent trial users from correctly creating, submitting, and retrieving the software will need to be reported to MLA immediately, and resolved by the provider and MLA with the highest level of priority.

Can I create eNVDs for all of my livestock types?

For the trial, you will be able to create eNVDs for cattle, sheep, bobby calves, and goats.

eNVDs for European Union (EU) eligible cattle will not be available during the field trial.

Where will the eNVD information be stored?

eNVD information will be stored in a central database managed by MLA. eNVD information consists of all compulsory eNVD fields, and the optional RFID field.

Your software may also store this information in its database.

What information will I need to provide and how will this information be used?

To begin participation in the trial, you will need to provide the software provider with your NLIS login name, your property’s PIC number, and a phone number to contact you on during the trial. MLA and the software provider will use this information to set up your trial eNVD account.

You will also be asked to provide information on any upcoming movements (i.e. when you may be looking to send or receive consignments of animals). This information will assist MLA with trial coordination, and ensure you receive adequate support when you create, submit or retrieve eNVDs.

MLA may contact you during the trial to ask you for your feedback on your experience so far with eNVDs and the software being used.

How will I know if the eNVD is an LPA-eNVD?

The licensed software will automatically check the LPA status of the consigning property and will display the LPA logo if the consigning property is LPA accredited.

As a receiver of the eNVD, you will also have the ability to check if the consignor’s PIC is LPA-accredited against NLIS records.

What happens at the end of the field trial?

The software provider will keep you informed on whether the field trial is about to end or has ended.

Based on outcomes from the field trial, SAFEMEAT will determine whether to progress with a national roll-out of the eNVD system, or if any corrections or changes need to be made to the system prior to launch.

If the national roll-out goes ahead, and the software provider has already obtained a full eNVD license from MLA, then the provider will inform you that you can use eNVD software to create, submit and retrieve eNVDs.

If the field trial has ended and corrections or changes need to be made to the system prior to the national roll-out, the software provider will inform you to use paper NVDs until the eNVD system is available.

If you are still unsure whether the trial has ended, please contact the MLA eNVD trial coordinator, Daniel Meehan on 0419 652 617 and envdsupport@mla.com.au.

Can I continue to use the eNVD software after the field trial?

If the national roll-out goes ahead, and the software provider has already obtained a full eNVD license from MLA, then you can continue using the eNVD software after the trial.

However you will need to discuss with the software provider if there are any costs associated with the continued use of their eNVD software after the trial.

Will it cost to use eNVD software after the trial?

Each software provider will have eNVD software with different value-added offerings and pricing models. You will need to review available offerings and determine which software best suits your needs.

If you are in an existing contractual arrangement with a software provider, and they have added an eNVD component to their existing software that you are using, you will need to discuss with your provider if they will be charging for this additional eNVD component after the trial.

Unlike the current paper NVD cost structure, there will be no ‘per-unit’ costs associated with submitting and retrieving eNVDs after the trial.

Will I have a list of providers to choose from after the field trial?

Yes, a list of all licensed eNVD software providers will be published on MLA’s website after the field trial.

Will I be able to submit or receive MSA, NFAS and PCAS declarations through the eNVD system during the field trial?

For the field trial, MSA, NFAS and PCAS declarations will not be processed through the eNVD system.

Depending on the outcomes of the field trial and SAFEMEAT’s decisions regarding the broader roll-out of the system, the potential to include MSA, NFAS, PCAS and commodity declarations in the eNVD has been recognised and will be further considered.